
After getting rid of my Windows Live address, I started to move my domain e-mail to Google Apps (GMail).
Before I moved to Google, my domain e-mail (strictlyphp.com/strictlyphp.be) was handled by my hosting company and I also maintained the e-mail address my ISP provided and the GMail account I checked once in a while.
This has certainly wasted many hours in the past.
Google Apps to the rescue: you create an account, add your domains, point your MX records to Google “et voila”. After everything is set up, you can access your e-mail just like a regular GMail account. This means that you can set up POP3 or IMAP access from within your preferred e-mail client and you can set up your account to fetch messages from external accounts (the ISP account and the regular GMail account I already had in my case).
I had only one difficulty actually: the choice between POP3 and IMAP. I first picked IMAP but I soon realised this was not the optimal choice if you process many messages and maintain many folders. Because it is a synchronization protocol, it is not optimal for offline usage and is of course slower than an offline storage (which is the case for POP3). POP3 on the other hand is not ideal for multiple clients or multiple locations, but you at least don’t need to be connected to search your mailbox.
Because I fetch mail from my laptop, desktop and mobile, the Google Apps mailbox is configured to keep a copy of each message which is unnecessary and can become rather large. There seems to be no solution though: a setup with the setting “leave a copy on server” while fetching e-mail doesn’t work with Google.
Like you may have noticed, you can also not merge your existing regular GMail account with Google Apps and I wouldn’t recommend deleting it either, since the Apps accounts aren’t fully compatible with all Google services which you currently access with your GMail account.
If you doubt about Google Apps in terms of e-mail, maybe the other applications can convince you: Calendar, Mobile, Contacts,… Possible downtime may be the only drawback, but the Premium account (50 USD per year per user) with a 99.9% uptime guarantee provides an answer.